I changed to Olympus for exactly this reason. I used to carry the full range of gear with me. As I got older and health issues hit I used to choose one lens to carry with me. Did I miss shots? Of course. If I saw something that needed a different lens, I’d grab that lens and take another wander. I can now carry from 14-600 equivalent in one pack. Job done, well, after saving for a few years to make the switch.
I started organising my files when I went digital in 2004. Simple structure. Year, month, day, subject/location.
e.g. 2023 11 27 Frosty Morning
I separate the numbers by three spaces for clarity Each year has a single folder with multiple folders as detailed above.
I can narrow down my search by year or subject/location